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Johns Hopkins Center for Health Security
Baltimore, MD, United States
4 days ago
Johns Hopkins Center for Health Security
Baltimore, MD, United States
4 days ago
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Johns Hopkins Center for Health Security
Baltimore, Maryland, United States
4 days ago

Description

The Johns Hopkins Center for Health Security at the Bloomberg School of Public Health works to protect people’s health from epidemics and disasters and ensure that communities are resilient to major challenges. We examine how scientific and technological innovations can strengthen health security. We study the policies, organizations, systems, and tools to prevent and respond to outbreaks and public health crises. We advance policies and practice to address a range of challenges, including the global rise in emerging infectious diseases, a continued risk of pandemic flu, major natural disasters, our dependence on vulnerable infrastructure, and the potential for biological, chemical, or nuclear accidents or intentional threats.
 

The Johns Hopkins Center for Health Security is seeking a highly skilled Events Planner to work with various project teams to plan and manage logistics for Center events of various size and scope; events are domestic and international, in person, hybrid and virtual. This role works closely with the Center’s faculty and staff as well as external stakeholders to ensure successful planning and completion of Center events, including conferences, working groups, webinars, symposia and other events as required.

 

This position will report to the Events Director but will engage independently to begin hosting standard and non-standard events and aid in higher profile events for the Center projects. The Events Planner will work with both faculty and support staff to foster a collegial and cooperative approach to events planning and preparation while advising and consulting with project teams to establish scope, requirements, timelines, deadlines, budgets, correspondence, and materials for events.

 

Specific Duties & Responsibilities:

  • Manage all logistical aspects for meetings and events for the Johns Hopkins Center for Health Security, to include conferences, symposia, multi-day working groups, webinars and other events.  Events may be in person, hybrid or virtual. Events are domestic and international. 
  • Manage all aspects of event planning, including site selection, vendor selection and management, speaker and attendee coordination, registration, event logistics coordination and management. 
  • Independently conceptualize, implement, manage, and evaluate complex events and programs.
  • Utilize extensive knowledge about the department and/or organization in the design and management of events.
  • Strong ability to multi-task as multiple events are in the planning process at one time.
  • Foster a collegial and cooperative approach to events planning and preparation while advising and consulting with project teams to establish scope, goals, target audience, marketing strategy, requirements, timelines, deadlines, budgets, correspondence, and materials for events.
  • Manage event expenses and work within established budgets. 
  • Work with finance and project teams to develop realistic budget at proposal stage.
  • Negotiate and manage vendor contracts related to the Center’s events. Review vendors and services provided regularly to maintain competitive/up-to-date pricing. Proactively research new vendors and obtain proposals.
  • Establish and maintain excellent relationships with a wide variety of contacts including high-level government officials and their staff, a wide range of professionals and VIPs from the public, private, healthcare, public health, and academic sectors, executive, professional, and non-professional Center staff and funders.
  • Arrange VIP and other conference or event attendee domestic and international travel as needed for events with coordination to Center finance group for processing of payments
  • Assess, anticipate, and respond to the needs of Center staff, as well as colleagues, guests, meeting attendees, vendors, and other service providers.
  • Make effective use of computer-based scheduling, registration, and invitation systems; Cvent expertise required.
  • Work with government agencies to coordinate detailed security clearance requirements for group tours and facilitate required security clearance information from attendees. 
  • Assure successful execution of events; facilitate post-event logistics evaluation and implement changes to processes and procedures as needed.
  • Work alongside Center Communications team for communications and outreach campaigns as needed. Ensure continuity of University, Division, and Center branding schemes.
  • Prepare reports analyzing events effectiveness and make necessary improvements and adjustments. Monitor trends in event planning and their impact to future events.
  • Other duties as assigned.


Requirements

  • 5 years’ related experience in Events Management.
  • Exceptional skills in planning, budgeting, organizing, and coordinating events large and small.
  • Strong project management skills.
  • Experience planning domestic and international events.
  • Skilled at recognizing, anticipating, and responding to the needs of others.
  • Excellent communication and writing skills.
  • Able to manage multiple events simultaneously, meet deadlines, apply attention to detail, and develop and maintain collegial and collaborative relationships with peers, colleagues, and external contacts.
  • Able to work autonomously, with minimal supervision, but also able to take direction; able to direct the work of others when appropriate.
  • Able to stay updated on, adhere to, and communicate to others the Center’s and JHU policies and procedures related to budgets, travel, expenses, vendor management, and documentation.
  • Local, domestic, and international travel is required.
  • Advanced computer skills preferred and must be adept at acquiring new skills quickly; proficiency with MS Office suite, Cvent, and Zoom webinars are required.
  • Must be able to work outside of regular business hours when necessary.
  • Proficiency with Cvent.

Job or Internship Information

  • Job ID: 64916939
  • Location:
    Baltimore, Maryland, United States
    Washington, Dist. Columbia, United States
  • Position Title: Events Planner
  • Company Name For Job or Internship: Johns Hopkins Center for Health Security
  • Job Function: Other
  • Job Type: Permanent Positions
  • Job Duration: Indefinite
  • Required Travel: 10-25%
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