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Wake Forest University
Winston-Salem, NC, United States
18 days ago
Wake Forest University
Winston-Salem, NC, United States
25 days ago
Wake Forest University
Winston-Salem, NC, United States
18 days ago

Description

This Job Is For You If You Are Able To….

  • Plan, manage, and execute events supported by the University Events Office, to include but not limited to: rentals, floral arrangements, linen selection, invitations, responses, catering, menu planning, seating assignments, rental orders, space reservations, parking, security, audio/visual arrangements, budget reporting and coordination of event set-up/strike with all vendors.
  • Plan and manage program outline development, program content, speakers, and scripts for all assigned events. Coordinate audio-visual and print assets as needed.
  • Prepare budgets, negotiate contracts, coordinate group travel, and manage all on-site vendors.
  • Coordinate and implement campus-wide events on and off-campus, including, but not limited to; Commencement, Presidential events Convocations, speaker series, various donor recognition events.
  • Generate internal facilities work orders, transportation and parking requests, security requests, and catering orders for all events sponsored and/or supported by the University Events office.
  • Attend university events sponsored and/or supported by the University Events office and perform duties as assigned to support the events team.
  • Contribute to the Communication and External Relations team.
  • Have high standards for your work and are proud to contribute to a mission-driven organization.
  • Contribute to a transparent and equitable organizational culture where ethical and equity policies and practices are understood and lived out by all staff.
  • Have a passion for workplace diversity and inclusion.
  • Get excited about the prospect of joining a team that is making a difference in people’s lives every day.


Requirements

What Skills Do You Need?

  • Bachelor’s degree plus two to four years of direct experience with event planning.
  • Knowledge of event planning strategies, processes, and available resources.
  • Ability to manage logistical responsibilities for events planned by the University Events office.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to work successfully in teams and under own initiative.
  • Ability to interface with individuals at every level of an organization, both internally and externally
  •  Discretion; ability to handle highly confidential materials appropriately.
  • Ability to work under pressure and with deadlines.
  • Exceptional organizational skills and attention to detail.
  • Ability to manage, prioritize and meet deadlines on multiple tasks.
  • Proficiency in Word, Excel, Google, the Internet, and other relevant software.
  • Ability to work evenings and weekends as required.
  • Should be able to meet the requirements of the university’s automobile insurance.
  • Ability to perform moderate physical work; ability to exert up to 40 pounds of force occasionally and/or a negligible amount of force frequently and constantly to move objects.
  • Respect for the dignity and abilities of all people.
  • Commitment to the mission and values of University Advancement and a commitment to equity, particularly racial equity, with a willingness to proactively learn about it and integrate it into all aspects of the work.

Desired Skills and Abilities: As the incoming Assistant Director, University Events, you will possess many, though perhaps not all, of the following characteristics and qualifications:

  • Experience staffing senior-level administrators.

Job or Internship Information

  • Job ID: 58685274
  • Location:
    Winston-Salem, NC, United States
  • Position Title: Assistant Director, University Events
  • Company Name: Wake Forest University
  • Job Function: Communications & Public Relations,
    Marketing,
    Special Events
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: Entry Level
  • Required Travel: None
Education / Teaching / Administration

WAKE FOREST UNIVERSITY: Wake Forest University is a private, coeducational institution dedicated to academic excellence in liberal arts, graduate, and professional education. Founded in 1834, the University is ranked among the top thirty national universities according to U.S. News & World Report (currently ranked 23rd). With 4,815 undergraduates and 2,617 graduate and professional students, the student-faculty ratio is 11:1. With 4,300 undergraduates and 2,200 graduate and professional students, the student-faculty ratio...

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